Welcome to our Privacy Policy. Here at HAUS Finnish Institute of Public Management, we’re committed to protecting your personal data. This policy outlines how we handle your information. Should you have any questions regarding your data or wish to exercise your rights under data protection regulations, feel free to contact our Data Protection Officer: tietosuoja@haus.fi

Purpose of Processing Personal Data

We process personal data for various purposes as part of our operations, including:

• Conducting training, coaching, workshops, and development projects
• Providing digital learning environments
• Managing customer relationships
• Developing operations
• Informing about our activities and marketing communications
• Enhancing the user experience of our website and services

We also handle data of HAUS employees and contractors to meet employer obligations.

Types of Personal Data Collected

We collect only essential personal data for each purpose, such as:

• Name and contact details (email address, phone number, address)
• Employer and job title
• Bank and tax information for fee payments
• Participation and performance data in training sessions
• Assessment data
• Usernames and log data from digital services usage
• Images, interests, and other information shared by you, including messages on discussion forums

Data Retention

We retain data only for as long as necessary for each service and as required by law, ensuring deletion of outdated or incorrect information.

Data Disclosure and Transfer

We do not disclose your data for marketing purposes and carefully evaluate the legality of data transfers and disclosures. Certain service providers act as data processors on our behalf, and we ensure their compliance through agreements. Our privacy statements detail data transfers and disclosures.

Personal data is primarily processed within the EU. If personal data is transferred outside the EU and the European Economic Area (EEA) to countries that do not provide data protection according to the EU’s General Data Protection Regulation (GDPR), we take special care in processing your personal data, and implement measures required by the regulation.

Data Protection

Your personal data is kept confidential. Our networks and hardware, along with those of our service providers, are secured with firewalls and robust technical solutions. Data is primarily stored on servers in Finland, accessible only to authorized personnel. We monitor information system usage and restrict access, with user identification typically requiring a username and password.

Data Subject Rights

You have the right to access your personal data. You have the right to review the information we have stored. We can only deny this request on legal grounds. This right is generally free of charge.

You have the right to request correction, deletion, or restriction of processing of your data. You have the right to request correction of incorrect information about you. Additionally, you can request the deletion of certain information or request processing restrictions on legal grounds.

You have the right to object to data processing. You have the right to object to processing actions where we process personal data based on legitimate interests.

You have the right to withdraw your consent. When data processing is based on your previous consent, you have the right to withdraw it.

For all of the following matters, you can contact our Data Protection Officer: tietosuoja@haus.fi

• Request for data review, correction, deletion, or processing restriction
• Demand for objection to data processing
• Notification of withdrawal of consent